The Registry Department is the administrative nervous system of the Institute and is headed by the Registrar.
The Department is in charge of all issues on welfare of staff and participants as well as assist the Director General / Chief Executive in the routine administration of the Institute.
Similarly, the department is in charge of keeping records, recruitment and appointment of staff, promotion, discipline, human capital development and all pension matters.
For effective and proper administration of the department, it has been structured into four (4) units namely, Personnel, Academic, Administration and Clinic each headed by a Deputy Registrar, while the clinic is headed by a Principal Medical Officer 11
The personnel Unit also known as Establishment Unit, assists in processing recruitment of staff (when vacancy or vacancies exist).Similarly, the Unit assists in processing the following;
- Confirmation of staff who are due for confirmation.
- Promotion of staff who are due for promotion.
- Initiating disciplinary measures against erring staff.
- Recommending staffs for training and retraining.
- Generating records of service on demand by respective officers.
- Keeping and updating the nominal roll of the Institute which consist of a total number of 422 officers as of 21 May, 2018
Human Resources Development
In the area of training and retraining, the Institute sponsored a wide range of staff for local and international courses comprising short and long term programmes. The courses include Doctors of Philosophy (PhDs), Master’s degrees, BSc, BA, HND, ND, workshops and conferences. Thus, for instance the number of staff with PhD increased from three (3) in 2010 to Twelve (12) in 2018. This great feat was achieved as a result of the commitment of management towards manpower development through the introduction of the Human Capital Development programme where majority of staff have benefited. Each year funds are appropriated in the budget for that purpose.
However, not all staff could benefit training, retraining programmes because of insufficient funds.
The Unit is responsible for processing of admissions into various academic programmes, issuance of certificates for both short and long term programmes, attending to requests for transcript and verification of certificates and processing of examination cards.
Long Distance Learning Programme
Similarly, the unit covers the admission and operations of all the programmes domiciled in the liaison offices.
The Administration Unit is one of the vital components of the Registry Department; it is headed by a Deputy Registrar and it is aided by support staff that assists in the day to day activities of the Unit.
Some of the responsibilities and activities of the Unit are as follows:-
- Assisting the Registrar in the routine interpretation and implementation of Government circulars.
- Assisting in the Day-to-day issuance of correspondence and general administration.
- Liaising with the Pension Transitional Arrangement Department (PTAD) on the welfare of the Institute’s Pensioners who are enjoying pension under the defined pension scheme.
- Liaising with National Pension Commission (PENCOM) on the implementation of the Revised Pension Act of 2014 and other mandatory issues on retirement and pension matters.
- The Unit makes regular contacts with the Federal Character Commission on behalf of the Institute’s staff.
- Assisting in the processing of Maintenance Services requests in the Institute.
- The Unit assists the Registrar in facilitating regular contacts with the Accountant General of the Federation (AGF), Federal Ministry of Transportation (FMOT) and the IPPIS’ Offices on matters relating to staff.
- The Unit interfaces with the NYSC Zonal Inspector on issues relating to corps members posted to the Institute.
- The Unit makes regular contacts with Pension Fund Administrators and insurance companies’ on behalf of the Institute’s staff.
- It Monitors and Evaluated staff monthly Payroll (Salaries)
- The Unit processes staff applications for registration on the Platforms of the National Housing Fund (NHF) and the National Health Insurance Scheme (NHIS). All applications on these matters have been attended.
The staff Clinic is one of the Units in the Registry Department with a Principal Medical Officer 11 as the Head of Unit. The unit has a total staff strength of eleven (11) comprising the Medical Officer, three (3) Nursing Officers, a Medical Records Officer, a Pharmacy Technician, three (3) Administrative Officers and a Clerical Assistant in addition there is a visiting Physician.
The Unit currently runs two shifts between the hours of 8.00am -6.00pm Mondays-Fridays excluding weekends and Public Holidays.